Personal Assistant vacancy at Sasol- To provide a day-to-day operational personal assistance
Personal Assistant vacancy at Sasol- To provide a day-to-day operational personal assistance
DEADLINE: 17 January 2025
Purpose of Job
To provide a day-to-day operational personal assistance and secretarial/administration function to the SVP/VP and acts as the manager’s first point of contact with people from both inside and outside the organisation. To co-ordinate business functions of the unit that include personnel administration, office co-ordination and budget monitoring and management. To ensure effective e-mail, diary and admin management, for SVP/VP
Key Accountabilities
- Plan, coordination of meetings and manage daily operations.
- Effectively manage diary/calendar. Ensure availability of key stakeholders and to coordinate critical meetings within the required timelines.
Proactively anticipate and respond to diary clashes and resolves conflicts. Book meeting rooms and organize access and parking for visitors.
- Arrange catering and refreshments for agreed meetings.
- Receive visitors and telephone calls, take messages, schedule appointments for management staff and provide information to callers.
- Perform a full range of secretarial assignments, such as composing, typing routine letters/agenda, memoranda, reports and minutes of meetings.
- Project a professional company image through in-person and phone interaction.
- Prioritise/negotiate organizational needs regarding meetings, timeframes and deadlines.
- Attend meetings, takes minutes and meeting notes.
- Work independently to manage and plan projects and executes deliverables within timelines.
- Proofread prepared materials for correct grammar, format, completeness.
- Assist and manage time and ensures a high level of service is maintained.
Plan and organize workload to resolve issues quickly and professionally, managing within changing set of priorities, needs to be flexible and adaptable.
- Prepare and maintain office records, reports and correspondence.
- And many other required responsibilities
Formal Education
- Grade 12
- Higher Certificate or Diploma or Similar qualification in administration
Working Experience
- Experience: 3+ relevant years
